Features
Leave, balances, and payroll in one system
An employee leave tracker with yearly balances and named approvals — and, when you enable it, simple monthly payroll with loss of pay from unpaid leave. Not PF, ESI, or attendance hardware.
What you get
- Leave types & balances
Yearly allocations, half day, and short leave.
- Approvals that match you
Admin, manager, or manager then admin.
- Today board & calendar
Who is working, on leave, or off — not check-in.
- Optional payroll with LOP
From approved unpaid leave, plus branded slips.
- Optional Office Expenses
Petty-cash log, month-end review, and CSV export.
Leave
Policy, requests, and who is in today
Built for Indian office calendars: Sundays off, configurable Saturdays, organisation holidays, and named approvers — not a spreadsheet inbox.
Leave types and yearly balances
Admins define annual, sick, and custom types — including whether a type is paid, and whether half-day or short leave is allowed. Each employee gets a yearly allocation. Remaining balance is that allocation minus paid approved leave (and leave waiting to be cancelled). There is no monthly accrual engine.
Apply with overlap and off-day checks
Employees and managers apply for a full day, first or second half, or a short leave with start and end times. The server blocks overlaps, Sundays, organisation holidays, and Saturdays when your Saturday-off mode says they are off (none, all, or alternate 2nd and 4th).
Approvals that match how you work
Choose Admin only, Manager only, or Manager then Admin. Approvers can approve as paid or unpaid. Unpaid approved leave does not consume paid allocation; it does feed loss-of-pay when payroll is on. Statuses cover draft, pending, approved, rejected, cancel pending, and cancelled.
Calendar, holidays, and Today
A shared calendar shows leave and holidays. The Today board lists active managers and employees as Working, On leave, or Off — from approved leave, Sundays, Saturday-off, and holidays. It is not check-in, and not office versus WFH. Department tabs appear when you have more than one department.
Salary & Payroll
Optional monthly payroll, tied to leave
Included on Starter and Growth. On Free, request it as a ₹699/month add-on — you do not need Starter if the team is 10 or under. See pricing for plans and the add-on, or read why teams replace Excel payroll.
Salary structure per employee
When Salary & Payroll is enabled, admins set Basic, HRA, and other earnings, plus an optional other deduction. Optional identity fields (employee code, PAN, UAN, ESI, bank) can appear on payslips.
Monthly runs with LOP
Generate a draft for a month, review per-employee payable days and LOP, then finalize. LOP days are approved unpaid leave in that payable window — not unapproved absence. Join and last-working-day dates pro-rate payable days.
Branded payslip PDFs
Pick Classic, Minimal, or Corporate. Employees print or save as PDF from the browser. The slip uses your logo, colours, font, and office address when you have added one. Employer name and address are frozen on the run so later branding edits do not rewrite history.
What payroll does not do
Leafwage does not calculate or file EPF, ESI, or TDS, does not push bank payouts, and does not import biometric attendance. Keep your statutory filings with your accountant.
Office Expenses
Optional petty-cash log for the office
Included on Starter and Growth. On Free, request it as a ₹499/month add-on. See pricing for plans.
Log small office spends
Admins and managers log tea, stationery, courier, and other categories by default. Admins can assign employees as expense reporters when someone else handles petty cash.
Month-end review and charts
Filter by month or week, see category share as a donut and bar chart, search notes, and export CSV for your accountant. Admins review and approve each calendar month — not reimbursement or statutory accounting.
What it does not do
Office Expenses is not Tally, GST filing, employee reimbursement workflows, or payroll integration. It replaces the monthly Excel petty-cash sheet with a shared log inside Leafwage.
Roles
Everyone sees what they should
Employees see themselves. Managers see their reports. Org admins see their tenant. Super Admin runs the platform, not another organisation's HR data through the org UI.
Org admin
Leave policy, people, holidays, departments, branding, reports, and payroll when the module is on. Admins do not count toward the seat limit.
Manager
Team approvals (when your mode allows it), team calendar and reports, plus their own leave and payslips.
Employee
Apply for leave, see balances, calendar, Today, notifications, and their own payslips when payroll is enabled.
See it in your organisation
Request access and we will set up a dedicated workspace. You configure leave types, people, and — if you need it — payroll.
Request access